Knowledgebase/FAQ : UTShare/PeopleSoft > Human Capital Management > Compensation / Position Management
QUESTION : Our department has two positions that will not be filled. One that is presently vacant and one that will not be filled once the employee retires in June. We were told that we needed to de-fund these positions in order to release the budgeted am...
QUESTION: Where can Compensatory Time balances be found in PeopleSoft? ANSWER: Compensatory Time balance can be found in PeopleSoft by following this navigation: Main Menu>Employee Self Service>Time Reporting>View Time>Compensatory Time.
QUESTION: I cannot see the Department Admin tab in my view, how do I get access? ANSWER: Departments identified an administrative staff person who would be responsible for processing postion funding changes. If position funding changes are necessary to ...
QUESTION: If an employee is not showing up on my timekeeper list and he/she falls under another owning unit, what should I do? ANSWER: You will need to get together with that department timekeeper so that he/she can enter the time. Based on the empl...
Question: What are procedures for fiscal year close and roll forward? Answer: Still TBD, processes will be distributed at a later date as part of normal fiscal year end processes.
Quesiton: How will departments create retro-funding changes on one funding source for a specific time frame if multiple other changes have occurred in that same time frame? Answer: This will require a manual adjustment processed by the Budget Office...
Question: How will retro-funding changes prior to 5-1-2014 be handled? Answer: Will require a GL journal to transfer costs. This cannot be done in the Department Budget Table since there is no prior pay cycle in PeopleSoft yet.
Question: Can a high level office obtain a query/report that provides funding information for positions from other departments? Answer: For example, Financial Aid will need this report for work study students. Departments will have to request this r...
Question: What will be the roll forward process for position funding? Answer: The last funding record including all funding sources will move forward to the new fiscal year. Departments must review and will have the opportunity to change the funding...
Question: What is the definition of Grant used for routing purposes in the Department Budget Table? Answer: Restricted Grants and Contracts, externally funded Sponsored Programs and the funds that are administered through the UTShare/PeopleSoft Gran...
Question: How will I find my Budgeted Funding Row? Answer: In the Budgetary Funding Tab (identified to cost center or project ID).
Question: Will my budgeted funding row be in the Department Budget Table (DBT) at Go Live? Answer: Yes, DEFINE will transfer to PeopleSoft. If the position is a permanent budgeted position, the user will see their budgeted funding information in the...